Job Vacancy Announcement - Admin Support 2/Receptionist -Open Records Unit

Job Vacancy Announcement- Admin Support 2/Receptionist

Open Records Unit\Legal Services Division- Headquarters

Pay Grade D- Job Code -GSS081

Salary minimum: $18,611.26

The Open Records Unit presently seeks to fill a Admin Support 2/Receptionist vacancy.  The Admin Support 2/Receptionist provides administrative and clerical support to a Division/Unit and associated staff members. Duties include answering telephones, providing information to callers, filing, drafting basic correspondence, etc.

The Georgia Open Records Act opens to public inspection records maintained by most governmental bodies and agencies or private companies carrying out governmental functions. In general, all records, in whatever form maintained, including books, maps, tapes, photographs, and computer-based information, which are prepared and maintained or which are received in the course of operation of a public office or agency are defined as public records. All public records are open to the general public and subject to personal inspection, and copying, at a reasonable time and place.

The Department of Public Safety, in the interest of compliance with the Georgia Open Records Act, created the Open Records Unit within the Legal Services Division.  The Open Records Unit exists to provide prompt, courteous, high-quality customer service to individuals seeking access to government records pursuant to the law.  The Open Records Unit presents a deadline oriented, professional and fast-paced working environment.

Job Responsibilities & Performance Standards:

  • Answers telephone and give information to callers, takes messages, or transfers calls to appropriate individuals.
  • Opens, reads, routes, and distributes incoming mail and other materials.
  • Maintains and updates filing, mailing, and database systems either manually or using a computer
  • Enters data, maintains files, and labels/distributes work files
  • Completes forms in accordance with organizational procedures.
  • Composes, types, and distributes meeting notes, routine correspondence, and reports.
  • Maintains supplies and/or stock items
  • Maintains confidential information

Minimum Qualifications: 

High school diploma or GED AND Two years of general office or administrative experience.

Preferred Qualifications:
Two to three years of receptionist experience.
Previous experience in records management.
Previous experience in a law enforcement environment.

   

Instructions to apply for this position:

Click on: https://ga.taleo.net/careersection/ga_external/jobdetail.ftl?job=ADM02O1

    

Application deadline: Thursday, January 19, 2017  

The Georgia Department of Public Safety is an Equal Opportunity Employer.  Employees and applicants will not be discriminated against on the basis of race, color, religion, gender, natural origin, age, disability or genetic information.