Job Vacancy Announcement- Executive Admin Assistant 1 (Confidential Secretary)-Office of Professional Standards

Job Vacancy Announcement: Executive Admin Assistant 1 (Confidential Secretary)

Headquarters – Office of Professional Standards

Pay Grade – L
Job Code – GSP141

Salary - $40,982.94

 

Job Description:

The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police and the Motor Carrier Compliance Division (MCCD). We currently have an opening for the Executive Administrative Assistant 1 in the Office of Professional Standards.

 

The Office of Professional Standards (OPS) supports the Mission and Core Beliefs of the Department of Public Safety and is dedicated to protecting the integrity of the department through ensuring adherence to ethical standards, performance criteria, and commitment to public service. OPS performs its function by conducting a variety of investigations, including internal affairs matters, pre-employment background cases, and alleged misuse of speed detection devices by local law enforcement agencies.

 

Under general supervision, this position provides executive level administrative support to the Division Director and secretarial support to the other employees in the Office of Professional Standards.

 

Key responsibilities:

 

·         Maintains confidential information.

·         Assists the Director and department employees in organizing and executing routine activities and special projects.

·         Provides program, administrative, and/or technical assistance to customers and staff.

·         Resolves or facilitates the resolution of problems and difficult situations in a courteous and professional manner.

·         Makes copies, scans, labels, and emails documents for files, computer folders or distribution to agency employees.

·         Is attentive to details and timely and effectively responds to requests of the Director and department employees as well as the needs of the agency.

·         Obtains, distributes and prepares agency, interagency and external mail.

·         Assists in the preparing of reports, gathering of information and preparation of presentations.

·         Files, performs data entry, and assists in note taking, as needed.

·         Reviews incoming correspondences to the Director and department employees and forwards appropriately or, may respond as directed.

·         Determines office supply needs and orders office supplies in compliance with agency protocol and procedures.  

·         Assists in the administration and interpretation of agency policies and procedures.

·         Schedules appointments, maintains calendars, and coordinates meetings.

·         Provides information and assistance to internal and external customers and acts as a spokesperson for Departmental inquiries.

·         Collaborates with the Director and department employees in the development of efficient delivery systems for all services within the office.

 

 

Entry Qualifications:

Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, OR equivalent combination of experience, education, and training.

 

 

Preferred Qualifications:

1. Knowledge and experience in the use of the Internet; E-mail; Microsoft Office Suite, particularly Word, PowerPoint, Excel and Access.

2. Successful experience providing administrative support for a unit that included dealing with issues, situations and documents of a sensitive and/or confidential nature.

3. Experience in an office setting with excellent customer service skills.

4. Experience composing and formatting correspondence and other documents.

5. Purchasing Experience, specifically E-procurement and purchasing card reconciliation.

6. Experience in the Leave Accounting System and DPS Roster.

7. Experience in the Concur Travel system; experience in travel arrangements

8. Experience in preparing meeting agendas

 

 

 

Application deadline:  Friday, September 3, 2021

 

  

Instructions to apply for this position:

  1. Click on   https://careers.georgia.gov/jobs/executive-admin-assist-1-office-of-pro…
  2. Accept the Privacy Agreement
  3. Log-in to the system

First time logging in? :

Your username is your TeamWorks (PeopleSoft) Employee ID.

The initial password will be the last four digits of your Social Security, followed by the first four letters of your last name, in upper case (ALL CAPS). You will then be asked to change your password.

  1. Once you access your account, you will then see the job announcement. Click on “Apply now” and follow the steps needed to create your profile and upload your résumé.
  2. If you have any questions or problems, please contact Human Resources at 404-624-7553 or email [email protected].

 

This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.

 

 

The Georgia Department of Public Safety is an Equal Opportunity Employer.  Employees and applicants will not be discriminated against on the basis of race, color, religion, gender, natural origin, age, disability or genetic information.